Employee Details Form

When starting a new role, the HR and Finance teams require the following information to ensure your profile is set up correctly on our systems for payroll.

"*" indicates required fields

SECTION 1: PERSONAL DETAILS

This information is used to set up your employee profile

Prefix*

Prefix

First Name*

Last Name*

Known as*

Date of Birth*

DD slash MM slash YYYY

Your job title with YMCA DownsLink Group*

Sex*

This is your legally recognised sex and is required for HMRC payroll records.

Male

Female

Your Pronouns

She, her, hers

He, him, his

They/they're/'name'

Other

Personal email*

Phone*

Please provide your mobile number or an alternative number for contact

Address*

Street Address Address Line 2 City County Post Code

Do you hold a current driving licence?*

Yes

Are you a car owner or do you have access to a car?*

Yes

Do you have any current endorsements?*

Yes

Details

Emergency Contact

Please provide the contact details for someone we can contact in case of an emergency at work

Their name

First Last

Their contact number

Their relationship to you*

Other

SECTION 2: REFERENCES, BACKGROUND AND DBS CHECK

References and Background Check: We work with an external provider (Agenda) to undertake comprehensive background checks for all members of staff. Once you have submitted this form, we will pass your contact details, including your application and CV to Agenda who will contact you directly. The background check will need to be completed and satisfactory before you join us. DBS Check: We work with an external provider (KnowYourPeople) to undertake an Enhanced Children and Adult barred list check. Once you have submitted this form, we will pass your contact details (full name and email address) to KnowYourPeople you will receive an email link from them to start your DBS application.

Consent*

I confirm that I have read and understood the above, and by submitting this form I am consenting for my contact details, including my application and CV to be shared with Agenda and KnowYourPeople to be able to process my pre-employment checks.

SECTION 3: HM REVENUE & CUSTOMS

Please check these details carefully for accuracy as they will be used to determine your tax code.

Your National Insurance Number*

Which of these best describes your NI status*

I am under 16

I am under 21

I am under 25 and an apprentice

I am over state pension age

I can defer my NI

I have alternative employment in a Freeport tax site

I am a veteran in my first 12 months of civilian employment

None of the above (NI Letter A)

Employee Statement*

Which of the following best describes your employment status

A -This is my first job since last 6 April, and I have not been receiving taxable Jobseeker’s Allowance, Employment Support Allowance, taxable Incapacity Benefit, State or Occupational Pension (1257L)

B -This is now my only job but since last 6 April I have had another job, or received taxable Jobseeker’s Allowance, Employment and Support Allowance or taxable Incapacity Benefit. I do not receive a State or Occupational Pension (1257L + w1/m1)

C –As well as my new job, I have another job or receive a State or Occupational Pension (BR)

Undergraduate Loan

Do you have an undergraduate student loan which is not fully repaid and all of the following apply?*

You left a course of UK higher education before last 6 April

You received your first Student Loan instalment on or after 1 September 1998

Yes

Student Loan Plan*

Select which of the following describes how you pay your student loan

My repayments are typically deducted from my salary

I repay my loan direct to the Student Loans Company by direct debit

Select which best describes your student loan arrangements*

Plan 1 - You either lived in: Northern Ireland when you started your course OR you lived in England or Wales and started your course before 1 September 2012

Plan 2 - You lived in England or Wales and started your course on or after 1 September 2012

Plan 4 - You lived in Scotland and applied through the Students Award Agency Scotland (SAAS) when you started your course

Postgraduate Loan

Do you have a Postgraduate Loan which is not fully repaid and all of the following apply?*

You lived in England and started your Postgraduate Masters course on or after 1 August 2016

You lived in Wales and started your Postgraduate Masters course on or after 1 August 2017

You lived in England or Wales and started your Postgraduate Doctoral course on or after 1 August 2018

You left a course of UK higher education before last 6 April

You received your first Student Loan instalment on or after 1 September 1998

I completed/left my postgraduate studies BEFORE 6 April last

I completed/left my postgraduate studies AFTER 6 April last

Student Loan Plan*

Select which of the following describes how you pay your student loan.

I repay my loan direct to the Student Loans Company by direct debit

My repayments are typically deducted from my salary

SECTION 4: BANK DETAILS

We require this information to set you up for payroll. Please double check the details are accurate and notify HR of any changes. Once your profile is set up, you will also be able to update your bank details on HealthboxHR.

Your name as it appears on your card*

Account Name

Account Details*

Bank (e.g. Barclays)

Location (e.g. Hove)

Building Society Ref (if applicable)

Account Number

Sort Code

SECTION 5: DECLARATION

Employee Declaration*

I confirm that that I have read the Privacy Statement and that the above information is correct

I confirm

Name

First Last

SECTION 1: PERSONAL DETAILS

Emergency Contact

SECTION 2: REFERENCES, BACKGROUND AND DBS CHECK

SECTION 3: HM REVENUE & CUSTOMS

Undergraduate Loan

Postgraduate Loan

SECTION 4: BANK DETAILS

SECTION 5: DECLARATION

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YMCA DownsLink Group

SECTION 1: PERSONAL DETAILS

Emergency Contact

SECTION 2: REFERENCES, BACKGROUND AND DBS CHECK

SECTION 3: HM REVENUE & CUSTOMS

Undergraduate Loan

Postgraduate Loan

SECTION 4: BANK DETAILS

SECTION 5: DECLARATION

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